Privacy Policy

Updated at March 19th, 2026

Houston Gerontological Society (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how your personal information is collected, used, and disclosed.

This Privacy Policy applies to our website (https://hgsociety.org). By accessing or using our website, you signify that you have read, understood, and agree to our collection, storage, use, and disclosure of your personal information as described in this Privacy Policy and our Terms of Service.

Definitions and key terms

To help explain things as clearly as possible in this Privacy Policy, every time any of these terms are referenced, are strictly defined as:

Cookie: small amount of data generated by a website and saved by your web browser. It is used to identify your browser, provide analytics, remember information about you such as your language preference or login information.
Company: when this policy mentions “Company,” “we,” “us,” or “our,” it refers to Houston Gerontological Society, (4110 Almeda Rd No. 88202 Houston, TX 77004), that is responsible for your information under this Privacy Policy.
Country: where Houston Gerontological Society or the owners/founders of Houston Gerontological Society are based, in this case is United States
Device: any internet connected device such as a phone, tablet, computer or any other device that can be used to visit Houston Gerontological Society and use the services.
IP address: Every device connected to the Internet is assigned a number known as an Internet protocol (IP) address. These numbers are usually assigned in geographic blocks. An IP address can often be used to identify the location from which a device is connecting to the Internet.
Personal Data: any information that directly, indirectly, or in connection with other information — including a personal identification number — allows for the identification or identifiability of a natural person.
Third-party service: refers to trusted service providers we use to operate our website, such as payment processors, email platforms, and analytics tools.
Website: Houston Gerontological Society’s site, which can be accessed via this URL: https://hgsociety.org
You: any person who accesses or uses our website.

What Information Do We Collect?

We collect information from you when you visit our website, fill out a form, register for an event or membership, or subscribe to receive communications from us.
Name
Email address
Billing information (processed securely through third-party payment providers)

Do we share the information we collect with third parties?

We may engage trusted third-party service providers to perform functions and provide services to us, such as hosting and maintaining our website, email communications, and payment processing. We may share your personal information, and possibly some non-personal information, with these third parties solely to enable them to perform these services for us and for you.
We may share limited log file data, including IP addresses, for analytics purposes with third-party providers such as website analytics services. This information may be used to understand general location, device type, and website usage patterns in order to improve our website and services.
We may also disclose personal and non-personal information about you to government or law enforcement officials or private parties when we believe it is necessary or appropriate to comply with applicable laws, legal processes (including subpoenas), to protect our rights and interests, or to prevent illegal or unethical activity.

When do we collect information?

We collect personal information when you voluntarily provide it to us, such as when you fill out a form, register for an event or membership, or subscribe to receive communications from us.

How Do We Use The Information We Collect?

Any of the information we collect from you may be used in one of the following ways:
To respond to inquiries and provide support
To improve our website and services
To process payments for memberships and events
To send updates about events, memberships, and organizational communications (if you opt in)

How Do We Use Your Email Address?

By providing your email address on our website, you agree to receive communications from us related to events, memberships, and organizational updates.
We only send emails to individuals who have chosen to receive them, and you can unsubscribe at any time using the link provided in our emails.
We do not send unsolicited commercial emails.

How Long Do We Keep Your Information?

We retain your information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, including providing our services and complying with legal or regulatory obligations.
When we no longer need your information, we will securely delete or anonymize it.

How Do We Protect Your Information?

We implement reasonable security measures to protect your personal information. Our website uses secure technologies, and sensitive payment information is processed through trusted third-party providers.
We limit access to personal information to those who need it to perform their duties. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

Could my information be transferred to other countries?

Houston Gerontological Society is based in the United States. Information you provide may be processed or stored in the United States or in other countries where our service providers operate.
By using our website, you understand and agree that your information may be transferred and processed outside of your country of residence, in accordance with this Privacy Policy.

Can I update or correct my information?

You may request to update, correct, or delete your personal information at any time by contacting us.
We will take reasonable steps to process your request, subject to any legal or administrative requirements that may require us to retain certain information.

Sale of Business

If Houston Gerontological Society undergoes a merger, acquisition, or asset transfer, your information may be transferred as part of that process, subject to applicable privacy protections.

Governing Law

This Privacy Policy is governed by the laws of the United States. By using our website, you agree to the applicable laws and regulations governing its use.

Your Consent

By using our website, you consent to this Privacy Policy.

Links to Other Websites

Our website may contain links to other websites that are not operated by us. We are not responsible for the content, policies, or practices of third-party websites.
If you choose to visit a third-party website, you do so at your own discretion and are subject to that website’s policies.

Cookies

We use cookies to help improve your experience on our website and to understand how it is used. Cookies are small data files stored on your device by your web browser.
You can choose to disable cookies through your browser settings, but some parts of the website may not function properly as a result.
We do not use cookies to collect personally identifiable information.

Blocking and disabling cookies

You can set your browser to block or disable cookies. However, doing so may affect how the website functions.
Each browser provides different controls for managing cookies, so please refer to your browser’s help settings for more information.

Payment Details

We do not store or process your payment information directly. Payments are securely handled by trusted third-party providers such as Stripe.

Children's Privacy

Our website is not intended for individuals under the age of 13, and we do not knowingly collect personal information from children.
If we become aware that we have collected personal information from a child without appropriate consent, we will take steps to delete that information.

Changes To This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal reasons.
Any updates will be posted on this page with a revised date. Continued use of the website after changes are made indicates your acceptance of the updated policy.

Third-Party Services

We use trusted third-party services such as Stripe (payments), Constant Contact (email communications), and Google Analytics (analytics). These services operate under their own privacy policies.
We are not responsible for the privacy practices of these third-party providers, and we encourage you to review their policies.

Tracking Technologies

We use cookies and similar technologies to improve your experience on our website and understand how it is used.
You can control or disable cookies through your browser settings, but some features of the website may not function properly as a result.

Privacy Rights (Including California and EU Residents)

Depending on your location, you may have rights regarding your personal information, including the right to request access, correction, or deletion of your data.
If you would like to exercise any of these rights, please contact us and we will respond in accordance with applicable laws.

We do not sell the Personal Information of our users.

Contact Us

For more information about these rights, please contact us.

Don't hesitate to contact us if you have any questions.

Via Email: hgsociety.contact@gmail.com